For healthcare practice managers
Perfect Record AI
Every conversation, on the record.
We've got your back.
An AI compliance agent that sits down with each team member, walks through your company's own guidelines, checks that they understood, and keeps the record.
The gap in every office
Every office has the rules. Few can show, person by person, who was told and what they understood.
Day one
A new hire gets a binder and a signature page between patients.
When a rule changes
The update goes out by email. Nobody can say who read it.
When something goes wrong
The first question is "where is the record?"
Three jobs, one record
Employee sessions
Every team member hears your guidelines the same way, shows they understood, and signs.
See employee sessionsRecord protection
Consent, refusals and instructions with patients are recorded when they happen and found in seconds.
See record protectionWorkday assistant
Daily task lists, check-ins and a fair weekly report, so nothing gets dropped.
See the workday assistantHow a session works
Sits down
One person at a time, on a laptop in a quiet room. Ten to fifteen minutes per topic, whenever the schedule allows.
Explains
Your guidelines in plain language. It answers questions from your approved documents and nothing else.
Checks
A few questions confirm the person understood each guideline, not just heard it.
Records
A video recording, a full transcript, and a signed, time-stamped acknowledgment for every session.
Every session opens with two things: Perfect Record AI says it is an AI, and it asks the team member's OK to record.
What it covers, and what stays with your people
What Perfect Record AI handles
- Company guidelines and code of conduct
- Handbook acknowledgments
- New-hire orientation sessions
- Policy changes, re-acknowledged by everyone
What stays with your people
- OSHA bloodborne pathogens training, which needs a qualified trainer available during the session
- Discipline and termination decisions
- Legal advice and clinical judgment
The record it leaves
Each session ends in one line a manager can pull up in seconds: who, which guideline and version, when, and how they did on the check.
| Team member | Guideline | Version | Completed | Check |
|---|---|---|---|---|
| Jane Doe | Code of conduct | 2026.2 | Nov 16, 8:42 am | 5 of 5, signed |
| Sample Assistant | Patient privacy at the front desk | 2026.1 | Nov 16, 12:10 pm | 4 of 5, signed |
| Sample Front Desk | Social media and photos | 2026.1 | Nov 17, 7:55 am | 5 of 5, signed |
| Sample New Hire | Attendance and scheduling | 2026.3 | Not yet started | Due Nov 20 |
Sample record for Random Healthcare Association, Anytown USA. Made-up names, for illustration only.
A simple first step: one office, 30 days
Week 1
We load the guidelines you approve and test the session with the office manager.
Weeks 2 and 3
Every team member completes a session. New hires do theirs on day one.
Week 4
You get a report: who finished, what people asked most, and how long it took.
What the office provides
- The guidelines to load, with no patient information
- About thirty minutes from the office manager
- A quiet spot. We bring the laptop
Says it is an AI, and asks to record
Every session opens by telling the team member it is an AI and asking their OK to record.
A record you can stand on
If a disciplinary or legal question comes up later, you can show exactly what the person was told.
No patient data
It does not connect to patient records, and team members are asked not to name patients.
Perfect Record AI and AlwaysOpen Dispatch
Perfect Record AI is built by the makers of AlwaysOpen Dispatch, the Wake Forest, North Carolina company behind the AI line that answers the phone for service companies after hours.
AlwaysOpen answers your customers
When the office is closed or the line is busy, it takes the details and sends a written summary.
Perfect Record AI sits down with your team
One person at a time, on your own guidelines, with a record of every session.
Ask for a 20-minute demo
See a live session, a sample record, and how a 30-day pilot would work in one of your offices.
Brian Mitchell · Wake Forest, NC